It's very important to back up your application configuration as often as possible. Data corruption or data loss is always a real possibility, and the only way to protect yourself against such disasters would be to back up your data. 

There are five ways to do this:

1. If using MS SQL Compact (WorkflowFirst Express), you can locate the database file and copy that to a safe location. Keep in mind you should also backup the document library files.

2. If using SQL Server (WorkflowFirst Professional), back up the SQL Server database. Keep in mind you should also backup the document library files.

3. For any edition, in WorkflowFirst Designer you can go to Reports / Export App. This will create a file that holds all of the configuration from your application source (including any file attachments). To re-import this, use the What's Next / Import XML feature when on the Applications tab.

4. To back up a specific tab or record, you can use the 'Export XML' report that is generated automatically for all applications, and also available within WorkflowFirst to backup application source. For this option you do not need to separately backup the document library because any file attachments will be included in the XML. You can restore the data at any time using the Import XML task, but it must be restored to the same location.

5. For Cloud edition, you can use the Admin Tools "Backup Database" link described in Admin Tools to backup the entire database and download the file. 
    

Also note that, for Cloud Edition, databases are backed up automatically each day. If required, we can restore data for a fee. Please contact us for more details.